Student Engagement and Attendance

University degree apprentice in seminar

Why it's important to attend and engage with your classes

How to record your attendance, or report absences

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Research has shown students who engage with their learning and attend timetabled teaching sessions get better grades and feel like they ‘belong’ at university.

How to record your attendance

Face to face teaching sessions

Swipe your Student Card at card readers placed outside, or in, teaching rooms 

Online teaching sessions

Log in and access modules and learning materials on Moodle for virtual learning if you're studying remotely or for online elements of your course.

What to do if you can't attend a teaching session

Short term illness

If you’re unwell with a short term illness, and have to miss a teaching session as a result, you don't need to inform us. 

However it's a good idea to check Moodle for recorded videos of teaching sessions and speak to your module or course leader to request any materials that can help you catch up when you're feeling better.

Other authorised absence

If you aren't able to attend classes for longer than a week for another good reason, you should request an authorised absence. Find and complete an Authorised Absence Form for your faculty's MyPort Hub below:

If you're not sure which form to fill in, or need some help, contact the MyPort Information Hubs for advice.

Why we record your attendance

The data we collect helps us improve teaching and timetables, and identify students who may need extra academic, pastoral or wellbeing support.

We're also required by statutory bodies - such as UK Visas and Immigration (UKVI) and Student Finance England - to confirm students are registered, engaged in, and attending their courses.

Frequently Asked Questions

We’ll be using lots of data to measure how students are engaging with their learning online, including logging in and accessing modules and learning materials on Moodle.

You must only attend face to face sessions that are on your timetable. It is only these that you will be able to record your attendance.

Permanent timetable changes can be requested, however can only be changed where you can demonstrate exceptional reasons for requesting the change, where the change does not result in a timetable clash with any of your other classes, where the change does not result in a detrimental teaching experience for any other students and where space in the alternative group is available.

If you need guidance please contact your MyPort Hub.

You will find card readers outside each classroom on campus. Swipe your Student Card against the card reader when the blue light is showing 30 minutes before the timetabled session begins until the end of the session. So if your lecture is timetabled from 9.00am - 10.00am you will be able to scan your card between 8.30am and 10.00am.

Green light to confirm attendance If the green light flashes, then your attendance has been recorded.
Red light meaning attendance not confirmed If the red light flashes, then your attendance has not been recorded which means you are not on the class list. (you should check that you are in the right place for your lecture!)

Your attendance won’t be registered and you will be recorded as absent. We’ll contact you and offer you extra academic, pastoral or wellbeing support if you do not attend or your overall engagement falls below a certain threshold.

You will be marked absent for the session and you must remember to bring your card with you for the next session so that you are not recorded as absent again. If you’ve lost your Student Card, you will need to order a replacement as soon as possible from port.ac.uk/studentcard.

No. Please don’t ask your friends or anyone else to scan your card and register you for your teaching sessions as this is a disciplinary offence. If you’re going to be late, you can still scan your card when you arrive at the session. Any falsification of attendance is a disciplinary offence. 

No, Distance Learning Students will be monitored by Moodle engagement and coursework submissions only. Placement students are required to keep in touch through personal or placement tutors.

Supervisors will monitor your engagement through academic interaction during your dissertation, and will raise any concerns with you.  

Engagement monitoring through Moodle applies to all students on taught courses and distance learning leading to a University award, full time/part time from level 4-7 of the UK Framework for Higher Education Qualifications (FHEQ). 

The information collected will be stored in the data warehouse. It will be used to monitor engagement and attendance, and also provide us with analytics that may be used to enhance teaching and timetables in the future. 

Yes, all timetabled teaching events will be monitored including online and on campus events.