Withdraw, suspend or transfer
Use this page to find out what to do if you're considering withdrawing or suspending your course, or transferring to a new one.
Transfer is where you change to another course within the University of Portsmouth. If you have achieved credit, all or part of this credit may be transferred to the new course agreed with your department.
If you want to transfer courses, talk to your current department and the department you wish to transfer to. Make sure both departments feel the transfer is the right move academically and that you can transfer to the new course at that time.
If both departments agree your move, you'll need to ask your current department's administration office for a Transfer Form. Fully complete and return the Transfer Form to the office. The relevant academic in your new department will need to sign off the Transfer Form. The new department administration office will update your student record with the new course.
If you transfer between courses with different tuition fees, the tuition fee due will be based on the tuition fee and liability period of each course. You'll find full information on liability periods in our Tuition Fee Policy.
If you get tuition fee or maintenance grants or loans from the Student Loans Company, you should inform Student Finance that you've transferred course by completing a Change of Circumstances Form. The University of Portsmouth will also inform Student Finance.
Please refer to the 'Change of Status (Transferring, Suspending, Withdrawing) - what I need to know' MyPort article for full details and rules of transferring.
If you've been excluded from a course at the University of Portsmouth or you've withdrawn, you can't transfer to another course. You'll be treated as a new applicant. If the department that you're joining wants to give you credit for units already achieved, this is dealt with through the Accreditation of Prior Experiential Learning (APEL) process.
Suspension is a temporary break in study, sometimes referred to as interrupting. When you suspend your studies, you'll agree a return date with your Head of Department. This date will usually be the start of a relevant study period such as an academic year or teaching block.
Suspension is not your right and must be agreed by the University. You may not undertake second attempt assessment or deferred first attempt assessment while suspended.
To suspend your studies you'll need to ask your department administration office for a Suspension Form. You should complete this fully and return to the office. This will include the reason for your suspension and the date you want to return. The relevant academic in your new department will need to sign off the Suspension Form if the suspension is agreed.
You must notify the University of your intention to suspend your studies at least 2 week before the date of your suspension.
You'll be charged a tuition fee instalment after 2 weeks of the course start date. This includes induction week. If you're a new student, you're not able to suspend your studies in the first 2 weeks of the course start date. A break in studies at this point will be treated as your withdrawal from the University.
Tuition fees may be reduced on your suspension, based on the date of suspension and liability periods. The liability periods are explained in our Tuition Fee Policy. There are financial implications in suspending your studies. You'll be charged a resumption fee when you return to your studies. Refer to the Tuition Fee Policy for these details.
Tuition fees aren't normally refunded to students on suspension. They're usually carried forward for when you return. If you require a refund of these fees for any reason, please contact email@example.com.
If you're receiving tuition fee or maintenance grants or loans from the Student Loans Company, you should inform Student Finance that you've suspended your studies temporarily by completing a Change of Circumstances Form. We'll also inform them. For more information on what happens to your student loan when suspending studies please read 'Suspension of studies - student loan information.'
There's no need to reapply to the University following your suspension if regulations are met.
The maximum suspension you can request is 1 year. Further suspension can be requested after the year for an additional 1 year. If you still can't return to study following 2 years, you'll normally be withdrawn from the University.
Please refer to 'Change of Status (Transferring, Suspending, Withdrawing) - what I need to know' for full details and rules of suspension.
Please note, while you're suspended you won't have access to any University facilities such as the library or your computer account.
Withdrawal is the complete termination of your registration. Withdrawal from a course is your right. However, if you want to return after a withdrawal, you must reapply to the University and there is no guarantee of re-admittance.
Complete the Online Withdrawal Request Form. To do this, enter your Student ID and Date of Birth in the form, click on ‘look up details’ and this will show your first name, family name and course details. If these aren't correct, check if your Student ID is correct with your department or the Academic Registry.
Once you've completed and submitted the form you'll get an email confirming your request. Contact your department on the first available working day after completing this form to discuss your withdrawal and whether it's the best option for you.
Although withdrawal is your right, there could be a problem with the dates you enter. If your withdrawal isn't approved, contact your department to find out why.
Tuition fees may be reduced on your withdrawal, based on the date of withdrawal and liability periods. The withdrawal date is the 'date of last attendance' and this will be the date the withdrawal form is submitted by you. The liability periods are explained in our Tuition Fee Policy.
If you're receiving tuition fee or maintenance grants or loans from the Student Loans Company, you should inform Student Finance that you've suspended your studies temporarily by completing a Change of Circumstances Form. We'll also inform them.
If you're withdrawing from the University of Portsmouth but going to another University to continue your studies select the reason 'Moving to other Institution' when completing the Online Withdrawal Request Form so we know to notify Student Finance.
Please refer to the 'Withdrawal, Transfer, Suspension, Resumption Procedures' document for full details and rules of withdrawal.
Withdrawal is often the first option students will consider for various reasons, from financial difficulties to struggling with work or missing home. But there are often ways the University can help overcome the difficulties without the need for withdrawal.
You could also take other solutions such as a temporary suspension or a transfer of course. Your department will be able to guide you to the best option or give you additional support if required.
Find out more
You can ask staff at any of the following University services for more help withdrawing, suspending or transferring:
- Additional Support and Disability Advice Centre – advice in situations where you need additional support
- Chaplaincy – confidential support for students of all or no faith
- MyPort hubs – academic and course advice and guidance
- International Office – International and EU student support
- Careers and Employability Service – the University of Portsmouth’s employability service
- Student Administration Services – financial guidance for a change of status
- Student Finance Centre – financial information, advice and guidance