Preparing for new devices (staff)

Data from existing devices should be backed up to cloud locations. This advice differs by device type:

Desktop PC 

All data on standard university desktop PCs (on campus) is stored on your personal N drive. This includes files on the desktop, my documents, downloads etc.

This data will not have to be backed up but best practice is to store important files in more than one location e.g. Microsoft OneDrive.

Laptops 

Laptop users will need to be more discerning as all data is stored on the local hard drive and you will be responsible for backing these up before returning a device for replacement or reimaging. For software that has been configured specifically you may be able to export a configuration file, back it up and reimport it to the new device.

These files can be backed up to your university personal cloud storage (Microsoft OneDrive), the N drive or the K drive. On Windows 11, OneDrive is set as the default storage location and appears in File Explorer. On other operating systems, you can access OneDrive through office.com.  Shared folders are also accessible in Google Drive.

This included bookmarks / passwords / extensions / personalisation

Every option involves creating and signing into an account. Personal data will automatically be backed up and will be restored when you sign back into your browser on the new device. Click below for official instructions:

Chrome

Firefox

Brave

Edge

Most software can be obtained from the AppsAnywhere portal.

AppsAnywhere

For other software (Adobe creative suite, Microsoft 365) please visit our software page.

Software for staff

Any printers will need to be reconnected, please follow a guide below:

Printers have been reduced in favour of sustainability and print stations have been implemented in numerous buildings. Check here first for location and installation information. 

For new print stations

For those buildings that haven't yet been issued a print station follow these instructions:

For traditional network printers

For local or physically connected printers please contact the service desk.

The first time you log in you will need to be on campus at the university connected to the network via an ethernet cable

If on a laptop you will then be able to sign into the laptop anywhere, e.g. if you are off campus.

If you visit another institutions that uses eduroam, they will need to know the location you are visiting from for it to work correctly. You will need to sign into the laptop with the following: username@uni.ds.port.ac.uk

Your Desktop will need to be wired into the network via an ethernet cable. 

Your laptop will use the credentials you log in with in order to automatically sign you into our wireless network, eduroam.

Encryption

Laptop only. Your device will be provided with Bitlocker encryption. This will protect University data should the laptop be lost or stolen. 

Virus checker

Your device will have Windows Defender already installed which will be updated automatically.

Your staff account security

Please seek advice from your Service Delivery Manager to discuss the need for admin rights.