Staff Printing

The Multifunction devices used for printing and photocopying will resume printing should paper run out in the middle of a print request. This may be a security concern if the material being printed is confidential, the owner of the print has assumed the print has finished, when actually it has stopped due to running out of paper. The next person to add paper could then read the confidential material when the print resumes.

It is the responsibility of the person printing or copying anything confidential to ensure that the print is completed or has been cancelled should paper run out. If there is extra paper close to the MFD then restock the device for the job to complete. If no extra paper is available, then you must delete the print so it will not resume when paper is added.

When the paper runs out a message will be displayed on the MFD:

Select Check Job to see the following options:

Choose Stop/Delete to remove the print from the job queue.

Anglesea

• Staff/Student Print Room 0.26 (S3235) 
• Law foyer, 1st floor (S3139) 
• Room 2.11 (S3035)

Bateson

• Reception (S3052)
• Second Floor Reception (S3146)

Buckingham

• Floor 1 Foyer (S3016)
• Floor 2 Open Access area 2.03a (S3008)

Burnaby

• BB 1.13 (S3091)

Burnaby Terrace

• Room 0.15 (S3141)

Dennis Sciama

• 2nd floor corridor (S3240) 

Eldon

• Room 0.17 (S3128)
• Room 0.138 (S3144)
• Room EW3.02 (S3083)

IMS Eastney

• Block D - Ground Floor, Room G6 (S3014)

King Henry

• Room 2.17 (S3054)
• Floor 6 corridor (S3017)

Liongate

• Ground Floor Hub (S3045)
• Room 1.12 (S3070)

Mercantile

• Floor 3 Office (S3238)
• Floor 5 Office (S3107)
• Floor 7 Office (S3178)
• Floor 9 Office (S3099)

Milldam

• LC1.04 (S3027) 
• LB2.08 (S3176) 

Park Building

• Room 1.22 (S3049)
• Room 2.13 (access through 2.14) (S3043)
• Room 4.40 (S3131)

Port Royal Street

• Ground floor office (S3140)

Portland

• Room 0.72/The Atrium (S3057)
• Floor 2 corridor
• Outside Room 3.44a

Ravelin Sports Centre

• Ground floor foyer (S3087)

Rees Hall

• Conference room (S3086)

St Andrews Court

• Block A - Doctoral College 4.02 (S3169)
• Block A - Main reception (S3076)
• Block B - Floor 1 - Staff Kitchen (S3185)

St Georges

• Room 1.13 (S3079)
• Room 3.11 (S3088)
• Room 5.33 (S3041)

St Pauls

• Reception (S3246)

Richmond

• Ground floor hub 0.01 (S3133)
• Floor 1 open access area 
• Floor 3 foyer (S3135) 
• Floor 4 atrium (S3136) 
• Floor 5 atrium (S3137)

Rosalind Franklin East

• Room 0.117 (S3030)

Spinnaker

• Room 2.03 (S3190)

St Michaels Building

• Floor 2 - Foyer (S3074)
• Floor 5 -  Staff room (S3165)
• Bioresources 6.04 (S3081)
• Biophysics Room 1.28 (S3125)

University Learning Centre

• Room 0.02 (S3097)
• Floor 5 - Catering (S3147)

University Library

• Ground Floor (S3004)

University House

• Ground Floor 0.02 (S3102)
• Room 2.02 (S3181)

Victoria

• Criminology Office (S3039)

White Swan

• Room 2.05 (S3126)

William Beatty (Dental Academy)

• Ground floor, main corridor (S3042)

We would like everyone to consider whether they really need to print, but if you need to print for your job or need to as part of a reasonable adjustment you can still do so.

Installing the University Printer

1. On a University device click on the Install a Printer Icon on the desktop
2. Select Add Printer 
3. Once the Add a device screen has updated scroll down and select VR-Staff-Print on Printing-APP-02 
4. Click on Next
5. Click on Finish

Specialist printing can now be completed by Printing Services.

Please contact Service Desk (ext 7777). Your local IS team will contact Sharp and ensure the printer is brought back to service. 

The location of other printers is located in this FAQ.

Caretakers check each printer a number of times daily and will ensure that there is spare paper available. 

We would expect staff to put the paper into the printer when it is empty. 

If there is no paper, please call the Service Desk (ext 7777) and we will arrange for a delivery. 

If you have an urgent need to print please check the list of other Staff Print Station locations which are available on this page.

Toner levels are monitored closely and we aim to replace them proactively when they reach below 5%.

If you notice a toner has run out (not just run low) please contact the Service Desk and we will arrange for this to be replaced.

Please call the Service Desk who will be able to assist you

A monthly report will be provided to all HoD’s to enable them to manage printing in their department

If you need to print large amounts of material to work effectively please make this known to your line manager so they can consider reasonable adjustments.

Please see Printing using a Linux device article.

We base the number of printers in each building on the size, number of floors, and printing volumes , this will be reviewed regularly.

The policy is available here 

In the event of an exception that is not addressed by this policy, the matter will be referred to the Information Services, Chief Information Officer for consideration and a decision.

• Example: Approved, additional printers are required in the Eye Clinic and Dental Academy to print patient test results or appointment details etc.
• Example: Approved, Student Services require an additional printer for parchment printing on to specialist paper.
• Example: Declined, a request for a local printer in a manager’s office for printing sensitive documents (all staff print stations will have secure University card release).
• Desktop printers and printing provision at home will be considered as a reasonable adjustment following a recommendation by Occupational Health.

You will need to register your University staff card when using a staff print station for the first time.

You will only need to do this once. To register your card:

1. Tap your card on the printer where it reads Please place your card here.
2. Enter your University username and password.

Your card will now be registered.

When sending any further prints to the MFD, you will need to tap your card to release the print.
Please remember to log out when you are finished.

Adding a printer in Windows 10

1. On your desktop locate the Install a Printer icon, double click to start the process.
   
   
    

2. The Devices and Printers window will be displayed. Select Add a printer which can be found towards the top of the window.
   
   
    

3. The "Add a Device" dialogue box will appear, listing available printers. Scroll through to locate the printer you require. If the printer is not shown, please see Searching for a Printer instructions below.
   
   
   
   Double click on the printer you want to use and select Finish.

4. The printer will now be displayed in the "Devices and Printer" dialogue box.

Searching for a printer in Windows 10

You may need to search for a printer if it is not listed in the "Add a Device" dialogue box.

1. Select the blue link The printer that I want isn’t listed in the "Add a device" dialogue box and select Next.
   
   
    
2. The "Add Printer" dialogue box will open, select the second option "Find a printer in the directory, based on location or feature", then select "Next".
   
   
    
3. The "Find Printers" dialogue box will appear:
   In the Name field type in a search term, the majority of printers can be found by searching for the building the printer is located in
   The search term needs to start and end with an asterisk
   
   Select Find Now to locate the printer.
   
    
4. The search results will be displayed:
   Scroll to find the desired printer
   Double click the printer name
   The "Add Printer" dialogue box will appear, select Next
   Ensure the "Set as Default" box is ticked then select Finish
   
   Please see the table at the end of this article for suggested search terms based on locations
   
    
5. The printer will be displayed in the "Devices and Printers" dialogue box:
   Check that it has a green tick next to it, this indicates it is the default printer
   To make a printer default, right click the printer and select Set as Default
   

Search Terms to locate a printer