Your Gmail account is the main method of communication in the University, so make sure to check it regularly.

Your main email address is: For example, You'll need to use this to log into your Gmail account and access any Google Apps, including your calendar.

You also have a second email address which is: For example, Please note, you can't use this second address to log into your Google account and if the account has already been taken, you will have a number in the email address.

Your University email account is available for the duration of your studies.

Jump to section:

Send and receive your Gmail emails from another mail client

If you use a mail app or client and you'd like to send and receive your university emails from the same account, you might need specific settings.

You'll need the IMAP or POP3 server address to receive your Gmail emails in your mail client. We recommend you use IMAP where possible. You'll need the SMTP server address to send emails from your Gmail address from your mail client.

Server address settings

  • IMAP server address:
  • Port number: 993
  • Use SSL: yes
  • Username: your student account email address (e.g. or your staff account email address (e.g.
  • Password: your computer account password

  • IMAP server address:
  • Port number: 995
  • Use SSL: yes
  • Username: your student account email address (e.g. or your staff account email address (e.g.
  • Password: your computer account password

  • SMTP server address:
  • Port number: 465
  • Use SSL: yes
  • Username: your student account email address (e.g. or your staff account email address (e.g.
  • Password: your computer account password

Forward all emails in your Gmail inbox to another email address

1. From your University Google Mail account, choose the settings cog in the top right hand corner of the screen, select Settings.

gmail inbox

2. Choose the Forwarding and POP/IMAP tab. Under the Forwarding section, select Add a forwarding address.


3. Enter the email address you wish to forward your email to and click Next.

forwarding addres

4. You should be prompted to confirm the forwarding address, click Proceed.


5. A confirmation code should be sent to the forwarding email address.

forwarding addres

6. From the inbox of the forwarded address, open the confirmation email originating from the University of Portsmouth.


7. Click the verification link.


8. To confirm the mail forwarding, click Confirm when prompted.


9. You will receive confirmation that the forwarding has been a success.


10. Return to your University Google Mail account and choose the settings option again, under the Forwarding and POP/IMAP tab, set the option to be Forward a copy of incoming mail to.


Google Workspace

Along with your Gmail account, your email address and password will give you access to Google Calendar and Drive, including Docs, Sheets and Slides, and many more apps.

Google Drive is a cloud storage solution included with your google account. This is storage you can access anywhere, without needing to connect to the University's virtual private network.

Find more about file storage available to you.

International access to Google Apps

Depending on the country you're in, you may find that access to your University Google Apps account will be limited, inconsistent or blocked completely.

We recommend that before you travel, you check the Google Transparency Report website, to ascertain current access in the country or region you are visiting.

If you need to access UoP services off campus, you can install the University’s virtual private network (VPN). Please note, using VPN may not guarantee you access to your University Google Apps in all countries.

Terms and conditions

While you're a student at Portsmouth, Google will not use your personal information to provide customised advertising. For further information, please visit Google's Privacy and Terms.

Google applications are hosted offsite and are covered by the safe harbour agreement.

Need help? 

Contact the Service Desk

Phone: +44 (0)23 9284 777

Raise a Service Desk Ticket 

More information can be found on the Contact IT support article