As you near the end of your academic journey at the University, it’s time to start thinking about the data, documents and emails you wish to keep after you leave. 
Following your course finish date, you’ll have a limited period of time to continue accessing University IT services. After this, you will lose access to your past data, which will be automatically erased.
 

❗We strongly advise you to make copies of your files and other valuable content stored on the University systems - including emails, OneDrive and any other University services -  and securely store them in your own personal storage before the closure of your University accounts.
 


Continuing as a student?

If you’re partway through your course and continue as a registered student at the University this September, rest assured that your IT account will remain fully available and all your current services will continue.
 

 

Your Checklist

☐ Transfer your files and work currently on University systems to secure personal storage. Our Service Desk can provide help and advice.

☐ Update any subscriptions linked to your University email address and transfer them to your personal email account.

☐ Return Library books.

 

Regrettably, extending the duration of accounts beyond the dates listed is not possible and your access will be closed.

 

Closure dates for your services

University Service Closure Date

Physical services

  • University Card access, and any access to secured University buildings (excluding the Library).
  • Laptop Locker Loan Service.
  • Student Engagement and Attendance Monitoring.
 End date displayed on your University Card.

Software and network services

  • Access to our network including your University Computer Account and Eduroam wireless network. 
  • University Remote PCs
  • AppsAnywhere.
  • University Microsoft 365, email, Teams and OneDrive.
  • Microsoft Office installations you have registered on your own devices using a University account.
  • N & K Drives.
  • Moodle VLE, Student Portal, Panopto, LinkedIn.
     
  • Library online resources requiring your University Login and MFA, including online resources using Institutional Logins.
  • Access to the Library Building (to enable you to return loans, complete any resubmitted work, research and support employment opportunities).
 5 months after your course finish date.

University Outlook Account

  • Your Outlook account.
 2 years after your course finish date. 

 

Further help

For assistance in transferring your files and important content from University systems to your personal storage before your accounts are closed, contact our University Service Desk at 02392 847777 or visit servicedesk.port.ac.uk.

 

Our team is here to provide guidance and support for a smooth transition. Preserve your valuable data by reaching out today.