Moving from Google to Microsoft 365
Welcome to your new study toolkit. We’re moving to Microsoft 365 to give you a modern, integrated and industry-standard set of apps. Outlook, OneDrive, Teams and Copilot work seamlessly together so you can communicate, collaborate and stay organised in one connected space. This will equip you with essential digital skills, as these are widely used in the professional world.
Why this is good for you:
Work faster and stay connected with one sign-in for all your apps, built-in accessibility and security features, and valuable experience using tools employers rely on.
What about new students?
If you’re joining the University for the first time, you’ll use a Microsoft 365 account from day one for email (Outlook), storage (OneDrive) and communication (Teams). You’ll also have view/collaborate access to Google where needed for content that hasn’t moved yet. Remaining shared Google content will be reviewed and moved in a later phase this year.
What’s changing for continuing students?
We’re moving your email, calendar, contacts, chat, video calls and personal files from Google to Microsoft 365 so everything lives in one connected platform.
| Move from (Google) | Move to (Microsoft) | What the new tool is for |
|---|---|---|
| Gmail | Outlook | All your University email in one place, integrated with calendar and contacts. |
| Google Calendar | Outlook | Organise events, lectures and deadlines alongside your email. |
| Google Contacts | Outlook | Keep University contacts linked to your email and calendar. |
| Google Chat | Microsoft Teams | Instant messaging with classmates and staff, plus group chats. |
| Google Meet | Microsoft Teams | Online video calls for tutorials and group work with screen sharing. |
| Google Drive | OneDrive | Secure cloud storage for your personal study files with easy sharing. |
When is it happening?
Your migration will take place on the following dates:
| Faculty / Group | Migration date |
|---|---|
| Creative and Cultural Industries | 2 September 2025 |
| Business and Law | 2 September 2025 |
| Humanities and Social Sciences | 3 September 2025 |
| Science and Health | 4 September 2025 |
| Faculty of Technology | 5 September 2025 |
| Navitas | 5 September 2025 |
| Students on Pre-Sessional Courses | 9 September 2025 |
We appreciate that some students may not be sure which Faculty they belong to, so we’ve emailed your Google Mail directly to confirm your exact date.
Please continue to use Google until you hear from us that your migration is complete.
You will receive an email in your Google Mail on your migration date to confirm that you’ll shortly be moved over to Outlook and OneDrive. Once this has happened, we’ll send a follow-up email to your new Outlook inbox with links on how to access your tools and the support available.
What you need to do
- No action needed before migration; it happens automatically in the background.
- Keep using Google as usual until you receive your confirmation email.
- Your Google Drive documents will be copied to OneDrive in a folder named _MWP_Migration.
- If you already use OneDrive or Outlook, you may see files appear early. Don’t edit or move them until we confirm your migration is complete.
Relax, we’ll take care of everything
Sit back and let us do the heavy lifting. We’ll copy your content, switch on your new tools and keep you updated. When it’s done, you’ll be ready to study with a faster, more connected Microsoft 365 experience.
Get help and support
- Student IT Support pages for guidance on Outlook, OneDrive and Teams.
- IT Helpers are available in the University Library during the day throughout the summer.
- IT Service Desk for technical assistance.
