Uncrewed Aircraft Systems (Drones)
Introduction
Uncrewed Aircraft Systems (UAS), Remotely Piloted Aircraft Systems (RPAS), or Small Uncrewed Aircraft (SUA), commonly referred to as drones, are regulated by the Civil Aviation Authority (CAA). Drones can be used by staff for work activities such as surveying and capturing images, of which the data can be used by students in assignments and projects.
Drones are potentially dangerous and also pose risks around drone data collection. As such, the University strictly adheres to CAA laws and regulations, and drone data collection is regulated by the General Data Protection Regulations (GDPR) and the Data Protection Act.
Operation of UAS on University business or in connection with the University, can only be undertaken by registered pilots with the appropriate qualifications for the UAS flown and operating the correct class of UAS for the operating environment.
Arrangement and Guidance
Please see the University's Arrangement and Guidance documents for UAS below:
UAS Arrangement (Student) UAS Arrangement (Staff) UAS Guidance (Staff)
Step-by-Step Guide for UAS Use
Students
- Have a relevant risk assessment (RA) approved by a competent member of staff. This is in addition to the normal departmental/school risk assessment processes for projects. Competent members of staff are the CAA trained pilots. You can email drone@port.ac.uk to find out more.
- Submit a RPAS declaration form with the risk assessment.
- Provide an Operator ID and Flyer ID from the Drone and Model Aircraft Registration and Education Scheme.
- Label any drone or model aircraft they are responsible for with the Operator ID and Flyer ID.
- Demonstrate to the competent member of staff that they are competent in flying drones by providing either a: CAA certificate of competence for the class of drone being used or Other relevant qualification for the drone being used or Self-certification of appropriate experience of the drone being used.
- At all times comply with applicable law and be aware of the Drone Code.
- Declare that the proposed use does not constitute commercial operations according to CAA guidance.
- Declare that they have appropriate insurance.
- Declare they have permission from the land owner for take-off and landing.
- Follow the best practices outlined in the University Operations Manual (OM) for drones. (Students are not covered by the UoP OM).
- If there are any ethical issues, these must be considered and an application be made to the Departmental/Faculty Ethics Committee if appropriate, e.g. to comply with the law collection of images of identifiable individuals may be subject to data protection legislation
- Notify the UAS Safety Team
Staff
- Register the drone, by following the Register a UAS (Staff) link below.
- Register the drone pilot, by following the Pilot Registration link below.
- Attend internal training. Dates can be found through the Training Calendar link below.
- Confirm that the person operating the drone accepts that they would be legally responsible for the safe conduct of each flight, that they understand the rules and that failure to comply could lead to prosecution.
- Confirm that the person operating an UAS has the correct qualifications and currency to operate the UAS.
- Confirm that before each flight, they check that the UAS is not damaged and that all components are working in accordance with the Supplier’s User Manual.
- Confirm that the UAS would be within the operator's sight at all times.
- Confirm that the UAS would be operated below 400ft above ground level at all times.
- Confirm that the UAS would be operated at the required separation distances from uninvolved people for the class of UAS, the qualification of the remote pilot and the operating environment.
- Note that the operator is responsible for avoiding collisions with other people or objects - including aircrafts. The UAS should NOT be flown in any way that could endanger people or property.
- Note that it is illegal to fly an unmanned aircraft near airports and airfields. Therefore if the intention was to use the UAV under these circumstances, without express permission from Air Traffic Control, then it would not be permitted.
- Notify the UAS Safety Team.
- Complete record keeping, by following the UAS Logging Form below.
Register a UAS (Staff) UAS Logging Form Pilot Registration Training Calendar
For More Information
The University of Portsmouth is committed to safety as the primary consideration whilst conducting Uncrewed Aircraft System (UAS) operations. The protection of employees, contractors and the general public is of paramount importance and as such, all operations will be conducted in a safe and responsible manner. Please see the University's UAS Safety Statement below:
All UAS operations conducted on behalf of or in connection with the University must be appropriately insured whether conducted by a student or staff member:
Students
The British Model Flying Association offer civil liability insurance and personal accident insurance as part of their Membership. This covers training flights only. To be covered for data collection/testing of self-builds, the Data, Development and Demonstration Membership Extension is required.
It is advised that the current Terms & Conditions are read through before flying. There are many insurers that offer insurance products for drones and associated operations, therefore it is important to ensure they cover the intended purpose of operation. The University will not check the insurance, it is the student’s responsibility to ensure that activities are covered.
Staff
All UAS flights conducted under the University’s operations manual must be appropriately insured. The University holds the necessary insurance for flights which have been approved by the UAS (Drone) Safety Team. On approval of the flight plan by one of the UAS Safety Officers, the remote pilot will be provided with a copy of the insurance schedule which must be kept with the individual pilot during the operation and made accessible when flying.
Post Graduate Students
It is advised that post graduate students seek guidance from experienced drone pilots, especially if they are externally funded.
Msc and MRes Students
Msc and MRes students must follow the rules laid out for students. PhD candidates are classed as students for the purpose of drone flying unless approved by the Drone Team to operate as a staff member.
UAS in the UK may be operated in the Open Category or the Specific Category. There are different training requirements for different operating categories, which is why the University only allows registered remote pilots to operate University owned and registered UAS on University business. All staff or Students registering as remote pilots will be invited to an internal training course and their qualifications will be checked before they can operate any UAS.
The University has an Operational Authorisation from the CAA to operate in the Specific Category, which is dependent on following our approved Operations Manual (OM).
Operating a UAS in either category requires remote pilots to follow the University Risk Assessment guidance and a robust risk assessment needs to be approved prior to operating a UAS.
Staff and Students must comply with the requirements of the country they wish to fly in. A starting point for this information can be found here and the country's aviation regulator can be consulted for further guidance. If the standards abroad are not as strict as the UK, advice can be sought from the University's UAS Safety Officers or one of the University’s trained drone pilots and the standards set out in the University Operations Manual, which must be followed. This should be referred to in the Risk Assessment. You will also need to consider ethics of the operation.
Only registered remote pilots may operate UAS on University business. Staff planning to operate abroad must comply with local laws and regulations as well as the University UAS Arrangements and Guidance. Details of planned operations abroad and a risk assessment need to be sent to the University Insurance Officer and UAS Safety Officers in advance to obtain the necessary permissions and insurance cover.
Charlotte Downs
Health, Safety and Compliance Manager
T: 02392 843264
M: 07565 201515
Martin Schaefer
Uncrewed Aerial Systems Safety Officer (Drones)
T: 02392 842494
Toby Meredith
Uncrewed Aerial Systems Safety Officer (Drones)
T: 02392 843089
M: 07876763848
Anita Randell
University Insurance Officer
T: 023 9284 3304
M: 07864 969619