Events
Ensuring safety is a priority for events throughout the University.
Introduction
Events are an important part of University life, but they require special consideration as normal control measures may not be sufficient. The University may also host events as part of an income generation scheme, and in doing so may take on a legal liability for the event.
Event Management Plan
The Event Management Plan Guidance and Template for use when organising an event on University property are below. Please complete the form below, and email to hsservicedesk@port.ac.uk and david.goodwin@port.ac.uk. Please note that the event management plan should also be accompanied by a risk assessment.
Event Management Plan Guidance Event Management Plan Template
For More Information
It is important that Stewards at both indoor and outdoor events are fully briefed as to the actions to take in the event of a fire (or other emergency). Please see the University General Emergency Instructions.
When planning to organise a firework display, guidance can be found below.
It is essential that the Health, Safety and Compliance Team are contacted at the planning stage of the event. The key consideration is the size and the location of the firework dropping zone.
When hiring inflatables, the Health and Safety Executive recommends that the guidelines at Pipa.org.uk are followed.
Following a pre-qualification exercise for marquee hire, the University permits the use of certain suppliers. Please contact the University Finance Office for further details.
If your event includes any controversial ethical, moral or political content or implication, please see the external speakers policy below, and consult corporate-governance@port.ac.uk.