Accident/Incident Reporting
Instilling a culture of accident and incident reporting throughout the University.
Introduction
An accident is an unplanned event that results in injury or ill health. An incident may be a near miss or undesired circumstance that has the potential to cause injury, ill health, damage or loss. The law requires that certain work related incidents are reported to the local authority or the Health and Safety Executive (HSE).
Effective reporting, investigation and remedial action is critical to prevent reoccurrences and reduce the significant impacts of injury, lost work time, equipment repair and potential legal costs.
Arrangement
Health Safety and Compliance have produced the following Accident/Incident Reporting and Investigation Arrangement:
Incident Reporting & Investigation Arrangement
Reporting
All accident and incidents, however minor, should be recorded and reported to Health Safety and Compliance by submitting a HS1 Form:
For More Information
If there is any concern that health is affecting work, or that a work related incident is affecting health, staff should contact their line manager to discuss a referral to Occupational Health.
More information on the referral process can be found via the page below:
Incidents involving the University of Portsmouth Estate which leads to injury or ill health, or have the potential to do so, should be reported to Estates and Campus Services via the Estates Helpdesk in addition to the submission of a HS1 Form.
Lift Failure
In the event of lift failure, staff, student and visitors should follow the instruction posted inside all lifts for summoning help.
Lift failure incidents are usually not classed as an accident or near miss, but should be reported to the Estates Helpdesk.
However if problems arise that lead to injury or ill health, a HS1 form should also be submitted.