The University offers many resources to assist with working anywhere.
Using a University laptop off campus (staff only)
If you have been supplied a University laptop, you can find out how to use it effectively when off campus.
Using a University laptop off campus
VPN (Virtual Private Network)
Connecting to the VPN will allow you to access University services as if you were on campus. You will find more applications will be available through AppsAnywhere and you can connect to your network drives and library resources more easily.
Please note: University laptops come with the VPN installed under Start > Palo Alto Networks > GlobalProtect.
You can find instructions how to download and install the University VPN for many devices from the button below:
AppsAnywhere is the University Apps store which allows students and staff to download software and apps for study and work. The majority of these are available anywhere, on and off campus, anytime. Instructions on how to use AppsAnywhere can be found
If you need to access Discoverer while you are off campus please complete this form.
Your University email can be accessed anywhere by visiting gmail.com and signing in with your University account.
Cisco Webex Classroom
Cisco Webex Classroom can be used for online classes, for full guidance visit the link below.
Cisco Webex can be used for video conferencing, online meetings, screen share and webinars as well as provide full transcriptions. For full instructions please visit the Webex article. To sign-in to Webex:
Zoom can also be used for video conferencing, online meetings with collaboration tools built in and recording/transcript functions. For full instructions please visit the Zoom article. To sign-in to Zoom:
Google My Drive and Shared drives
Sign in to Google Drive with your University account. Any shared drives you have access to will show in the Shared drives section in the menu on the left. You can find Google Drive from the app drawer located in the top right of the page in Chrome.
You can use the desktop versions of Google Backup & Sync and Google File Stream to sync files to and from your computer and backup your data.
Google Drive Syncing your data using Backup & Sync or File Stream
Google Meet is a video conferencing app. Google Meet integrates with G Suite versions of Google Calendar and Gmail and shows the complete list of participants and scheduled meetings.
Google Meet article Google Meet
Telephony services (staff only)
If you wish to use your desk phone number when working remotely, there are several options, each of which can be requested using Telephony request form. Cisco Jabber is the recommended method of using your University extension number when off campus.
- Cisco Jabber - an all-in-one communication tool. See your contacts' availability and instantly communicate using video, instant messaging (IM), voice, voice messaging, and conferencing. You can use the Jabber app on a Windows PC or Mac, Android device or iPhone. You can request for yourself or your team.
- Single number reach (3 ring divert) - can be used if you wish to divert your desk number to another number after 3 rings. Management approval is required as there is an increased chance of additional mobile phone charges.
Online staff directory Cisco Jabber article Single number reach article
You can modify your personal telephony options, such as single number reach, voicemail and simultaneous ringing from the online Cisco Self-care Portal:
N and K drives
Your N drive is your own personal network storage area, the K drive is a place to store departmental documents that you would like to be accessed by others. If you are connected to the university's VPN you can access both N and K drives.
Guides on connecting to your N and the K drive can be found below:
IT Training can continue to help you with your training needs when working remotely. Please start a chat using the chat feature on this page or contact firstname.lastname@example.org with your requirements, we can:
- Offer remote 1-2-1s or group sessions on a variety of subjects covered in our standard courses.
- Provide suitable LinkedIn Learning links to assist with your requirements.
- We are also piloting offering some of our courses remotely using Google Meet.
LinkedIn Learning have produced a playlist for optimizing working remotely. Discover how to be productive and stay connected when working from home or other remote environments.
Remote Working: Setting Yourself and Your Teams Up for Success LinkedIn Learning
AcDev and TEL Support Materials
Academic Development and the TEL team are here to support teaching both on and off campus. Discover creative solutions on how to develop your teaching and make use of all the digital tools that can be accessed. The elearning tools site has been created to provide:
- Tips for remote teaching
- Ideas on how to approach lectures and seminars online
- A structure for developing and adapting assessment and feedback.
elearning Tools Academic Training sessions
International travel (staff only)
If you are a member of staff and travelling internationally for University purposes, please fill out the following form and read the Information Security Advisory on "University Supplied Portable Devices" for University and Personal machines here.
Pre-Travel Overseas Risk Assessment form