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Digital Induction
As part of the University’s Modern Work Programme, the transition from Google to Microsoft 365 is now complete. This forms Phase 1A of the Personal Productivity Project, bringing email, files, calendars, chats and video calls into one connected, easy-to-use Microsoft platform.
You don’t need to do anything, as your account and data are now available in Microsoft 365.
Microsoft Outlook Email & Calendar
Your all-in-one place for University email, calendar and contacts. Manage your inbox, book meetings, see your timetable, and join online sessions from any device.
| Old Tools | New Tool |
|---|---|
| Gmail + Google Calendar + Google Contacts | Outlook (all-in-one) |
What's Changing: Overview
What You Had in Google
- Email, calendar and contacts were separate apps.
- Switching between them could feel clunky.
What You Get in Outlook
- Everything’s in one place: email, calendar and contacts.
- Automatically links meetings, timetable and contact info.
- Works on web, mobile or desktop.
Outlook Mail Overview
Find your inbox and folders, start a new message, and search quickly.
Outlook Calendar Overview
Create events, switch views (day/week/month), and join Teams meetings.
Microsoft Teams
Real-time collaboration with classmates and staff via chat, audio and video calls. Share screens, co-edit files, use live captions/recordings, and keep conversations and resources together for your modules and projects.
| Old Tools | New Tool |
|---|---|
| Google Chat + Google Meet | Microsoft Teams |
What’s Changing: Overview
What You Had in Google
- Google Chat for messaging.
- Google Meet for tutorials and group calls.
What You Get in Microsoft Teams
- Chat in real time with classmates and lecturers.
- Join video calls with screen sharing and live captions.
- Create group chats and channels for classes or societies.
- Conversation history is saved so you can catch up anytime.
Many lecturers already use Teams – this move brings everything into one place.
Microsoft OneDrive
Your personal cloud storage for study files. Save, sync and share documents securely across devices, with easy access to Word, Excel and PowerPoint online.
| Old Tool | New Tool |
|---|---|
| Google Drive | OneDrive |
What’s Changing: Overview
What You Had in Google
- Cloud storage for assignments and personal files.
- Best with Google Docs, Sheets and Slides.
What You Get in OneDrive
- All Google Drive files will appear in a folder called _MWP_Migration.
- Use Microsoft Word, Excel, PowerPoint and more.
- Share files and collaborate easily.
- Access files from any device.
OneDrive has a 7 GB limit, so keep your files tidy!
Quick Comparison
| Feature | ||
|---|---|---|
| Gmail | Outlook | |
| Calendar | Google Calendar | Outlook Calendar |
| Contacts | Google Contacts | Outlook Contacts |
| Chat | Google Chat | Teams Chat |
| Video Calls | Google Meet | Teams Meetings |
| File Storage | Google Drive | OneDrive |
After You’ve Moved
When your migration is complete, you’ll receive a welcome email in Outlook confirming the move.
That message includes direct links to your new Microsoft 365 tools and clear guidance to help you get started, plus where to find support if you need it.
You can also visit the Modern Work Programme hub at any time for updates and help.
Final Reminder: Keep using Google tools until your confirmation email arrives. We’ll handle everything in the background and let you know exactly when it’s time to switch.