Digital Skills IT training: staff

Docebo is the University’s Learning Management System (LMS), where all staff training is managed.

You can find courses in two main areas, both accessible from your Docebo User Home Page:

• Learning Plans: Curated sets of courses designed around specific roles or needs. Examples include Core Training for New Staff, the Modern Work Programme (MWP), and Essential Training for Microsoft 365.
• UoP Catalogue: Contains additional training not included in Learning Plans. It’s organised into sections, you’ll find our courses under Digital Skills.

To access Docebo, go to https://docebo.port.ac.uk/learn and select Single Sign-On.

Note: New staff typically gain access to Docebo the day after starting at the University.

1. Log in to Docebo.
2. On the login page, select the blue Single Sign-On button.
3. When your User Homepage appears, select the My Learning Plans tile and click Explore.
4. Your available Learning Plans will be displayed. Select a plan to view its content.
5. Click Enrol next to the course you want to attend.
6. To book a specific date, select Enrol next to your preferred session.
7. You will receive a confirmation email with a calendar invite. Choose Accept to add it to your Outlook calendar.

Check out the video below to see how it’s done:

1. Log in to Docebo.
2. On the login page, select the blue Single Sign-On button.
3. When your User Homepage appears, select the UoP Catalogue tile and click Explore.
4. Select the Digital Skills tile and click Explore.
5. All available course tiles will now be displayed.
6. To find a specific course, scroll through the pages using the arrow keys or type a keyword into the Filter box.
7. Click Enrol to view the available session dates.
8. To book a specific session, select Enrol (Course Sessions) next to your preferred date.
9. You will receive a confirmation email with a calendar invite. Choose Accept to add it to your Outlook calendar.

Check out the video below to see how it’s done:

There are two course options:

• BAU (Business as Usual) courses.
• Learning Plan courses, which include the Modern Work Programme mandatory training.

To make the required changes, open Docebo and log in by selecting the blue Single Sign-On button.

Option 1: Accessing BAU Courses

1. From the User Homepage, select Explore within the My Courses tile.
2. Click on the course you want to re-schedule.
3. Select the More options icon (three dots in the top right corner).

Option 2: Accessing Learning Plan Courses

1. From the User Homepage, select Explore within the Learning Plans tile.
2. Open the relevant Learning Plan.
3. Next to the course you are enrolled in, select Resume.
4. Select the More options icon (three dots in the top right corner).

How to re-schedule your session

7. From the drop-down list, choose Change session enrolment.
8. Select a new date and time from the pop-up box.
9. Click Change to confirm your new session time.

Check out the video below to see how it’s done:

1. Log in to Docebo.
2. On the login page, select the blue Single Sign-On button.
3. Once signed in, your User Homepage will appear.
4. Find the course you want to cancel, this will be listed either under your Learning Plan (for MWP courses) or in the UoP Catalogue (for BAU courses).
5. Select Resume next to the course title.
6. Click the More options icon (three dots in the top right corner).
7. Choose Disenrol from this session to cancel your place.

Check out the video below to see how it’s done:

1. To join an instructor-led session, choose one of the following options:
   • Option 1: Open the confirmation or reminder email from Docebo and click the link provided to access your session.
     Tip: search for “Docebo” in Outlook Mail if you can’t find your confirmation email
   • Option 2: Sign in to Docebo and open your User Homepage
   • Option 3: Go to the calendar event and click the Join button to join the meeting
2. Open My Calendar (you may need to scroll down to find it).
3. Go to the date of your training session.
4. Click the dot shown on that date to open the session details (a pop-up box will appear).
5. Select the Go to Event link.
6. The course page will open and display a Join button. This button becomes available one hour before the session starts.

You can complete your mandatory Microsoft 365 training either by attending the instructor-led session via Microsoft Teams or by watching the video version in Docebo. Both options are equally valid and will be recorded as completed training.

1. In the Docebo User Homepage, select the My Learning Plans tile, then click Explore.
2. Your available Learning Plans will be displayed. Choose the Modern Work Programme Learning Plan: Essential Training for M365 option. You will then see a list of available courses. 
   • Courses with “– VIDEO” at the end of the title (for example, Essential OneDrive – VIDEO) are the video versions.
   • The same course without “– VIDEO” is the instructor-led option.
3. Click Enrol next to the course you want to complete.
4. Under Course items, select the lesson that matches the course title.
5. Select Start learning now. If prompted with “Click to sign in and play video”, sign in using SSO with your University credentials.
6. The video will load and you can press Play.

Important: The course will only be marked as complete once the entire video has been watched.