Create and manage a SharePoint page

A SharePoint page is a webpage that allows you to share information, resources and content with the people who have access to your SharePoint site. Unlike a traditional document, a SharePoint page brings together different types of content into a single location, making information easier to find and navigate.

A SharePoint page can include a combination of text, images, videos, documents, links, lists, calendars and many other types of content using web parts. These building blocks allow you to create informative and visually engaging pages without needing coding or web design experience.

SharePoint pages are commonly used to create:

• Team home pages
• Staff induction pages
• Department handbooks
• Project information pages
• Knowledge bases
• Guidance and process documentation
• News and announcement pages
• Collections of useful links and resources

Because SharePoint pages are stored within a SharePoint site, they inherit the permissions of that site. This means only people with access to the site will be able to view the page unless different permissions have been configured.

SharePoint pages are designed for information that people need to read, refer back to or access regularly. They provide a central location where important content can be kept organised and updated over time.

A SharePoint page is a good choice when you want to:

• Share guidance or instructions.
• Bring together documents, links and other resources in one place.
• Create a central source of information for a team or project.
• Publish content that will be updated over time.
• Present information in a clear, structured and visually appealing way.

However, a SharePoint page isn't always the right solution. For example:

• Documents are better for information that needs to be downloaded, printed or collaboratively edited.
• Microsoft Lists are better for tracking structured information such as requests, inventories or tasks.
• Microsoft Planner is better for managing work and assigning tasks.
• Teams conversations are better for discussions and day-to-day communication.

Choosing the right tool helps keep information organised and makes it easier for everyone to find what they need.

Every SharePoint page is built using three simple building blocks:

Pages: finished webpages that people will read. They contain all of the information, images, documents and other content that you choose to include.

Sections: divide the page into different areas and control how content is arranged on the page. Sections can contain one or more columns, allowing you to create layouts that best suit your content.

Web parts: individual pieces of content that sit inside a section. Each web part has a different purpose, such as displaying text, images, documents, videos, people or quick links.

Think of it like this:

• A page is the complete webpage.
• A section organises the layout of the page.
• A web part displays the content within each section.

Understanding these three building blocks is the key to creating effective SharePoint pages.

Spending a few minutes planning your page before you start building it can save time later and help you create a page that is easy to understand and navigate. Before creating a page, consider:

• Who is the page for? Think about the people who will be reading it and what information they need.
• What is the purpose of the page? Decide what you want readers to achieve after visiting the page.
• How should the information be organised? Group related content together and place the most important information near the top of the page.
• Which web parts are most suitable? Consider whether you'll need text, images, quick links, document libraries, videos or other content.
• How will people navigate the page? Use clear headings and a logical structure so readers can quickly find what they're looking for.

Taking time to plan your page before you begin will make it easier to build, maintain and update in the future.

A new SharePoint page gives you a space where you can bring together information, links, files, images and other content in a clear and organised way. You can either start with a blank page or use a Microsoft template to help you create a suitable layout more quickly.

To create a new page

1. Open the SharePoint site where you want to create the page.
2. In the top command bar, select the New drop-down menu and choose Page.
3. Choose how you want to start your page:
   • Select a Microsoft template if you want to begin with a ready-made layout designed for a particular purpose. Templates can help you organise your content and give you ideas for how the page could look. You can change, remove or replace the suggested content after the page has been created.
   • Select Create blank if you want to start with an empty page and build the structure and content yourself.
4. Enter a clear and meaningful page title.
5. Select Create.

Your new page will open in edit mode, ready for you to begin adding and arranging content.

💡 Tip: Use a descriptive page title so the page is easy for other people to identify, search for and manage later.

Edit the existing site home page

You may not need to create a separate page. If you only want to update the default home page of your SharePoint site, open the site home page and select Edit from the top command bar.

The home page will open in edit mode, allowing you to change the existing content, sections and web parts.

You can watch the video below for a step-by-step visual guide:

You can return to an existing SharePoint page whenever information needs to be updated, corrected or reorganised. This might include changing text, replacing links, adding a new section, updating documents or improving the layout of the page. The quickest way to edit a page is to open it directly and select Edit from the top command bar.

To edit an existing page

1. Open the SharePoint site that contains the page.
2. Navigate to the page you want to update.
3. Select Edit from the top command bar.
4. Make the required changes to the page.
5. When you have finished, either save the page as a draft or publish your changes.

To find a page through Site contents

If you cannot find the page through the site navigation, you can locate it through the site's Site Pages library. This library contains the pages created within the SharePoint site, including the site home page, published pages and pages that are still being worked on.

1. Open the relevant SharePoint site.
2. In the top-right corner, select Settings and then choose Site contents.
3. In the left navigation bar, open the Site Pages library.
4. Find the page you want to edit. You can use the options in the top command bar to filter the pages, including filtering by Author, to make a page easier to find.
5. Select the page name to open it, then select Edit.

Any published page can be edited again later. Your changes will not be visible to other people until the page is published or republished.

⚠️ Important: If you cannot see the Edit option, you may not have permission to make changes to the page. Contact the site owner or Team Owner for access.

You can watch the video below for a step-by-step visual guide:

Sections provide the framework for your SharePoint page. They divide the page into separate areas and control how content is arranged, making it easier to organise information into a logical and visually appealing layout.

Each section can use a different layout depending on the type of content you want to display. For example, you might use a single column for a large block of text, or multiple columns to display related information side by side.

To add a section

1. Hover below an existing section until the + Add a new section button appears.
2. Select + Add a new section.
3. Choose the section layout that best suits your content:
   • Flexible: allows you to create and resize columns more freely, giving you greater control over how space is used within the section.
   • One column: creates one wide area across the page. This works well for introductions, guidance, large images or content that needs more space.
   • Two columns: divides the section into two equal areas. This is useful for placing related content side by side.
   • Three columns: divides the section into three equal areas. This works well for smaller pieces of content that have equal importance, such as links, contacts or key information.
   • One-third left: creates a narrow column on the left and a wider column on the right. The narrow column can be used for supporting information, with the main content placed in the wider area.
   • One-third right: creates a wider column on the left and a narrow column on the right. This is useful for placing the main content beside links, contacts or other supporting information.
   • Vertical section: creates a separate area on the right-hand side of the page. This can be used for content such as key links, contacts or other information that should remain visually separate from the main page content.
4. The new section will be added to the page, ready for you to add web parts.

You can change the section layout later if your content changes or you decide that a different arrangement would be clearer.

💡 Tip: Choose a layout based on how people will read the page, rather than how much content you can fit into one area. Clear spacing and a logical reading order will make the page easier to use.

You can watch the video below for a step-by-step visual guide:

After adding a section, you can continue to change its layout, position and appearance as your page develops. When you move your mouse over a section, a section toolbar appears, providing several options to help you manage that section.

You can use these options at any time while editing your page, making it easy to reorganise content without having to start again.

Move a section

If you decide the section would work better elsewhere on the page, you can move it without affecting the content inside it.

1. Hover over the section until the section toolbar appears.
2. Select the Move section button. This is the first button on the toolbar (six stacked dots).
3. Select and hold the section, then drag it to its new location on the page.
4. Release the mouse button to place the section.

All web parts within the section will move with it, preserving the layout and content.

Change a section's layout and appearance

After adding a section, you can change both its layout and appearance at any time. This is useful if your page develops and you want to reorganise the content, make it easier to read or help important information stand out.

1. Hover over the section until the section toolbar appears.
2. Select Edit properties. This is the second button on the toolbar (slider controls).
3. The Section properties pane will open on the right-hand side of the page.
4. On the Layout tab, you can:
   • Change the column layout of the section, such as switching between one, two or three columns.
   • Turn Make this section collapsible on or off. When enabled, visitors can expand or collapse the section to show or hide its contents, helping to reduce scrolling on longer pages.
5. Select the Design tab to customise the appearance of the section. Here you can:
   • Choose a theme colour to change the colour scheme of the section.
   • Apply a background colour or image to help visually separate the section from the rest of the page.
6. Close the properties pane when you have finished making your changes.

Changing a section's layout will not remove the web parts it contains. However, SharePoint may automatically reposition them to fit the new column arrangement.

💡 Tip: Use background colours and collapsible sections sparingly. They can help highlight important information and improve navigation, but overusing them can make a page feel cluttered and harder to read.

Duplicate a section

If you need another section with the same layout and content, you can duplicate it instead of building it again from scratch.

1. Hover over the section until the section toolbar appears.
2. Select Duplicate section. This is the third button on the toolbar (two rectangles).
3. A copy of the section, including all web parts, will be created immediately below the original.
4. Edit the duplicated section as required.

Duplicating sections is useful when creating pages with repeated layouts or similar content.

Delete a section

If a section is no longer required, it can be removed from the page.

1. Hover over the section until the section toolbar appears.
2. Select Delete section. This is the fourth button on the toolbar (bin).
3. Confirm the deletion if prompted.

Deleting a section will also remove every web part contained within it. If you only want to remove a single piece of content, delete the individual web part instead of the entire section.

💡 Tip: As your page develops, don't be afraid to move sections around. It's often easier to create the content first and then reorganise the page into a logical order before publishing.

Web parts are the individual content blocks used to build a SharePoint page. They allow you to add items such as text, images, links, documents, videos, calendars and Microsoft 365 tools within a section.

Before adding a web part, make sure you have already added a section and selected a suitable layout. The web part will be placed inside one of the columns within that section.

To add a web part

1. Select the grey Add a web part (+) button within the section that you want to edit.
2. A pop-up menu will display the available web parts. Detailed information about each web part is provided in the accordions below.
3. Select the web part you want to add.
4. The web part will be added to the selected section. Add or select the content you want to display and complete any settings shown.
5. If required, select Edit properties on the web part toolbar to open its settings and customise how it works or appears.

You can also add web parts using the Toolbox on the right-hand side of the editing screen. Open the Toolbox, find the web part you want to use, then select and drag it into the required section or column.

You can add several web parts to the same section and arrange them in the order that best supports the content. The options available will differ depending on the web part you choose.

💡 Tip: Choose a web part based on what you need people to do. For example, use Text to explain information, Quick links to provide access to several resources, or Document library to display a collection of files.

Change the web part properties

After adding a web part, you can use its properties to control how it works and how the content is displayed. The available options are different for each web part because every web part has its own purpose and settings.

1. Select the web part that you want to change.
2. On the web part toolbar, select Edit properties. This is represented by three horizontal slider controls.
3. The web part properties pane will open on the right-hand side of the page.
4. Review and change the available settings. These may include the content source, layout, appearance, filtering or display options.
5. Close the properties pane when you have finished making changes.

For example, the News web part allows you to choose where news is taken from, select a layout and control which news posts are displayed. Other web parts provide different options depending on the type of content they contain.

💡 Tip: If a web part does not look or behave as expected, select Edit properties and review the available settings before removing it or replacing it with a different web part.

After adding a web part, you can move it to a different position, create a copy or remove it from the page. These options are available from the web part toolbar, which appears when you select or hover over the web part.

Move a web part

You can move a web part to a different position within the same section or into another section or column.

1. Select or hover over the web part until the web part command bar appears.
2. Select the Move web part button. This is the first icon on the command bar (six stacked dots).
3. Select and hold the web part, then drag it to the required position on the page.
4. Release the mouse button to place the web part.

The web part and its content will move together. SharePoint may adjust its size or appearance to fit the new column.

Duplicate a web part

Duplicating a web part creates a copy of the web part and its current content and settings. This can save time when you need to create similar content or repeat the same layout.

1. Select or hover over the web part until the web part toolbar appears.
2. Select Duplicate web part. This is the third button on the toolbar (two rectangles).
3. A copy of the web part will be added near the original.
4. Edit the duplicated web part and replace or update its content as required.

Delete a web part

You can remove an individual web part without deleting the section or any other web parts around it.

1. Select or hover over the web part until the web part toolbar appears.
2. Select Delete web part. This is the fourth button on the toolbar (bin).

Deleting a web part removes that web part from the page. It does not normally delete the original file, list, library, form or other content that the web part was displaying.

⚠️ Important: Make sure you have selected the individual web part rather than the section. Deleting a section will remove every web part contained within it.

A well-organised SharePoint page helps people find information quickly and understand what they need to do. As you add sections and web parts, review how the content works together rather than treating each item separately.

Use the following principles to create a clear and logical page:

• Place important information near the top: users should be able to understand the purpose of the page and find the most important actions without scrolling through large amounts of content.
• Group related content together: keep information, links, files and actions about the same topic within the same section where possible.
• Use clear headings: headings help users scan the page and understand where one topic ends and another begins.
• Use an appropriate section layout: avoid placing unrelated content side by side simply to fill the available space.
• Keep the reading order logical: arrange content from left to right and from top to bottom in the order people are expected to read or use it.
• Use consistent layouts: similar types of content should be presented in a similar way throughout the page.
• Avoid overcrowding the page: use spacing and separate sections where they make the content easier to understand.
• Remove unnecessary content: every web part should support the purpose of the page or help users complete a task.

After reorganising your page, use Preview to check how it will appear to viewers. Review the page at different screen sizes where possible, as sections and columns may display differently on smaller screens.

💡 Tip: A simple page with a clear structure is usually more effective than a page containing many different layouts, colours and web parts.

These web parts are used to add written information, images, videos, links and other visual content to a SharePoint page. They are useful for presenting information clearly, highlighting important actions and creating an engaging page layout.

💡 Tip: Avoid adding visual elements simply to fill space. Each web part should help people understand the page, find information or complete an action.

These web parts display content stored elsewhere in SharePoint and Microsoft 365, such as documents, document libraries and Microsoft Lists. Rather than creating duplicate copies of information, they display content from its original location, ensuring users always see the most up-to-date version.

💡 Tip: Where possible, display documents and lists using these web parts instead of uploading duplicate copies to your page. This ensures people always see the latest version and reduces the need to update content in multiple places.

These web parts display personalised updates, learning content and conversations from connected Microsoft 365 services. The information shown may differ for each person depending on their classes, communities, activity and access.

ℹ️ Note: These web parts depend on other Microsoft 365 services and may only be useful where those services are actively used and configured. The content displayed may also be personalised for each viewer.

These web parts are used to share updates, promote events, display calendars and help people find relevant contacts or organisational information. They are particularly useful on team home pages, department sites and other pages that need to keep people informed.

ℹ️ Note: Some of these web parts rely on information or services elsewhere in Microsoft 365. For example, the Organization chart depends on staff reporting information being available, while Planner is only available on supported group-connected Team sites.

These web parts are used to collect information, display data and present reports or activity from connected Microsoft 365 services. They can help turn data into a more visual and interactive part of your SharePoint page.

ℹ️ Note: People must have permission to access the original form, report or site content displayed by these web parts. Adding a web part to a page does not automatically give viewers access to its underlying information.

These web parts display location-based, weather and time information. They can be useful where a page needs to provide practical regional details, particularly for teams working across different sites, countries or time zones.

💡 Tip: Only add regional information where it is genuinely useful to the audience. These web parts can quickly become distracting if they do not support the main purpose of the page.

These web parts provide more specialised ways to display content or add functionality to a SharePoint page. Some require technical knowledge, suitable source content or access to another Microsoft 365 service, so they may not be needed on most pages.

ℹ️ Note: Adding external content, dashboards or Power Apps to a page does not automatically give people access to the original content. Viewers must have the required permissions, licences and access to the connected service.

💡 Tip: Use advanced web parts only where they provide a clear benefit. For most information pages, standard web parts such as Text, Quick links, Image and Document library will be easier to manage and use.

The Accessibility Assistant scans your SharePoint page and identifies accessibility issues that may need attention. It can help you find problems while you are still editing the page, making them easier to correct before the content is published.

To check your page

1. Open the SharePoint page and select Edit from the top command bar.
2. On the right-hand menu of the editing screen, select Accessibility Assistant. The button is represented by a person-shaped accessibility icon.
3. The Accessibility Assistant pane will open and scan the page.
4. Review any issues or suggestions shown in the pane.
5. Select an issue to locate the affected content on the page.
6. Follow the guidance provided and make the required changes.
7. Continue reviewing the results until all identified issues have been addressed.

SharePoint may also display accessibility guidance while you are adding or editing content. Review these messages when they appear rather than waiting until the page is complete.

⚠️ Important: The Accessibility Assistant supports your review but does not guarantee that the entire page is accessible. You should also check the headings, links, images, layout and reading order manually.

Headings give a page a clear structure and help people understand how the information is organised. They are particularly important for people using screen readers, who may navigate through a page by moving between headings.

When adding headings:

• Use the built-in heading styles available in the Text web part rather than making ordinary text larger or bold.
• Use headings in a logical order so that each heading accurately represents the content beneath it.
• Do not skip heading levels unnecessarily, such as moving directly from a main heading to a much lower-level heading.
• Keep headings clear and descriptive so people can quickly understand what each part of the page contains.
• Group related information together within clearly defined sections.

The order of sections, columns and web parts should also follow a logical reading sequence from the top of the page to the bottom.

💡 Tip: Read only the headings on your page in order. They should provide a clear summary of the page and make sense without the surrounding paragraphs.

Alternative text (alt text) provides a written description of an image for people who cannot see it. Screen readers use this description to communicate the meaning or purpose of the image.

SharePoint may automatically generate alt text when an image is added, but you should always review it to make sure it is accurate and useful.

To review or add alternative text

1. Select the image on the SharePoint page.
2. Select Edit image settings from the image web part command bar. This is the second icon and is represented by sliding controls.
3. Under Accessibility, find the Alternative text field.
4. Enter a brief description that explains the important meaning or purpose of the image.
5. If the image is purely decorative and does not add information to the page, check the Mark image as decorative box. This tells people using screen readers that the image can be skipped and does not require alt text.
6. Close the properties pane when you have finished.

Good alternative text should:

• Describe the information or purpose conveyed by the image.
• Be concise and relevant to the surrounding content.
• Avoid phrases such as image of or picture of, as a screen reader will already identify it as an image.
• Include any important text shown within the image if that information is not provided elsewhere on the page.

An image should only be marked as decorative when it does not add any meaningful information, such as a stylistic border, background image or visual divider. Do not mark an image as decorative if it contains information that people need to understand the page.

⚠️ Important: Do not rely on automatically generated alternative text without checking it. It may not accurately explain why the image is relevant to the page.

Link text should clearly describe where the link will take the reader or what will happen when they select it. This helps everyone scan the page and is especially important for people navigating through a list of links using a screen reader.

Use descriptive link text such as:

• View the annual leave guidance
• Download the expenses form
• Book a Digital Skills training session

Avoid vague link text such as:

• Click here
• Read more
• More information
• Link

Where possible, do not display a long webpage address as the visible link text. Replace it with a short description that explains the destination.

💡 Tip: Read the link text without the sentence around it. You should still be able to understand what the link is for.

The visual design of a page can affect how easily people can read and understand it. Use SharePoint's built-in themes and formatting options carefully to maintain clear contrast and avoid unnecessary visual distractions.

When reviewing the page:

• Do not rely on colour alone to communicate meaning. Include text, labels or another visual indicator.
• Use clear contrast between text and its background.
• Avoid placing text over busy images where it may become difficult to read.
• Keep paragraphs short and use lists where they make information easier to scan.
• Avoid overcrowded sections containing too many columns or unrelated web parts.
• Use bold text sparingly to emphasise important terms rather than entire paragraphs.
• Avoid using images of text when the same information could be added as normal page text.
• Use tables only where information genuinely needs to be compared in rows and columns, rather than using them to control the page layout.

Use Preview to review how the page appears before publishing. Check that the reading order remains clear and that information is not difficult to use when the page is displayed at a smaller size.

SharePoint automatically saves changes while you are editing a page. The Changes saved message in the top command bar confirms that your latest edits have been saved. If the page is not ready to publish, you can leave edit mode and return to it later.

To save your work and leave the page

1. Check that Changes saved is displayed in the top command bar.
2. From the top navigation bar, select Save and close.
3. The page will close and your unpublished changes will remain saved.

You can return to the page later, select Edit and continue working from where you stopped.

⚠️ Important: Saving a page does not publish it. Other people will not see a new page, or any unpublished changes to an existing page, until you select Publish or Republish. Others who have edit access to the site will be able to see your unpublished changes.

Preview allows you to see how the page will appear to viewers before it is published. This helps you check the layout, reading order and overall appearance without the editing controls being displayed.

To preview your page

1. While editing the page, select Preview from the top command bar. This may appear as a diagonal arrows icon.
2. Review the page from the top to the bottom.
3. Check that the sections, columns and web parts appear in the correct order.
4. Test links, buttons, files and any interactive content.
5. Use the available device options, at the top of the page, to check how the page displays on different screen sizes (Desktop and Mobile).
6. Select Back to exit preview mode and continue editing.

💡 Tip: Preview the page after making significant layout changes. Content that looks clear while editing may display differently when the editing controls are removed or when viewed on a smaller screen.

Publishing or republishing makes the SharePoint page available to people who already have permission to access the site. Until the page is published, it remains a draft and is not generally visible to site visitors. Before publishing, check that:

• The information is accurate and complete.
• The page title clearly describes the content.
• Headings and sections follow a logical order.
• All links, buttons and files work correctly.
• Images have suitable alternative text or are marked as decorative.
• Spelling and formatting have been checked.
• The Accessibility Assistant has been run and any identified issues have been addressed.
• The page has been previewed.

Publish a page

1. Complete the final checks listed above.
2. Select Publish or Republish from the top command bar.
3. If prompted, confirm that you want to publish the page.

The published page will now be available to people who have permission to view the SharePoint site.

⚠️ Important:

• Publishing a page does not automatically add it to the site navigation or a Microsoft Teams channel. You may need to add a link or channel tab so people can find it easily.
• If you leave the page before republishing an existing page, your changes will remain saved as draft. Viewers will continue to see the previous published version.

Published pages should be reviewed regularly to make sure the information is still accurate and relevant. Pages that are not maintained can quickly become outdated and contain broken links, inaccurate instructions or incorrect contact details.

When reviewing a page, check:

• Written information: confirm that guidance, processes, dates and contact details are still correct.
• Links and buttons: open each link and make sure it still leads to the correct page, file or service.
• Documents and other connected content: check that displayed files, lists, forms, calendars and reports are still available and appropriate.
• Images and media: replace outdated screenshots, videos or visual content where required.
• Page structure: consider whether new content has made the page too long, difficult to scan or navigate.
• Accessibility: run the Accessibility Assistant again after making significant changes.
• Page ownership: make sure someone remains responsible for reviewing and maintaining the content.

After making changes, preview the page and select Republish so that the updated version becomes visible to viewers.

💡 Tip: Agree a suitable review schedule when the page is created. Information that changes frequently may need to be checked more often than stable guidance or reference material.

Page details provide additional information about a SharePoint page, such as its description, thumbnail and other properties used by the site. Keeping these details accurate can make the page easier to identify when it appears in search results, news, links or other SharePoint web parts.

To update the page details

1. Open the SharePoint page and select Edit from the top command bar.
2. Select Page details from the top command bar. You may need to select the More options (...) to find it.
3. The properties pane will open on the right-hand side of the page.
4. Review and update the available information, which may include:
   • The page description.
   • The page thumbnail.
   • Any additional page properties created for the site.
5. Close the properties pane when you have finished.
6. Select Republish to make the updated details visible.

💡 Tip: Keep the page description short and specific. It should help someone understand what the page contains before they open it.

Page analytics provides information about how people are using a published SharePoint page. It can help you understand whether the page is being found, how often it is viewed and whether people are engaging with the content.

This information can be useful when reviewing whether a page is still effective. For example, a page with very few views may be difficult to find, poorly linked or no longer relevant. A page with regular views may need more frequent checks to make sure the information remains accurate.

Analytics should be used as one part of your review process. It can show patterns in page usage, but it cannot tell you whether people understood the information or successfully completed what they came to do.

To view page analytics

1. Open the published SharePoint page.
2. Select Analytics from the top command bar. You may need to select the More options (...) to find it.
3. Review the available page usage information.
4. Use the information alongside feedback from users to decide whether the page needs to be updated or reorganised.

Analytics can help identify whether a page is being used, but they do not explain whether the information is accurate or whether users were able to complete their task. Continue to review the page content and gather feedback where appropriate.

💡 Tip: A low number of views does not always mean the page is unnecessary. It may indicate that the page is difficult to find or is not linked from the places where users expect to access it.

A SharePoint page has two different names that can be changed independently: the visible page title and the page file name. Although they may originally be the same, they serve different purposes and changing one does not necessarily change the other.

The visible page title is the heading displayed at the top of the page for readers. It should clearly describe the content and purpose of the page.

The page file name is the name used to store the page within the Site Pages library. It may also form part of the page's web address, so changing it can affect existing links to the page.

To change the visible page title

Change the visible title when you want to update the heading that readers see at the top of the page. This does not normally change the page file name or web address.

1. Open the page and select Edit.
2. Select the existing title at the top of the page.
3. Enter the new page title.
4. Preview the page and select Republish.

To rename the page file

Rename the page file when the name used within the Site Pages library is no longer suitable. Because the file name may be used within the page's web address, this change can affect links, navigation and Microsoft Teams tabs that point to the page.

1. Open the SharePoint site.
2. In the top-right corner, select Settings and then choose Site contents.
3. Open the Site Pages library.
4. Select More options (...) next to the page.
5. Select Rename.
6. Enter the new file name and save the change.

⚠️ Important: Renaming a page file may change its webpage address. Check any navigation links, Teams tabs, Quick links or other locations that link to the page and update them where necessary.

If a page is no longer required, first consider whether it should be updated, replaced or removed. Check whether other pages, Teams tabs, site navigation or shared links still direct people to it before deleting anything.

Before removing a page

• Confirm that the information is no longer needed.
• Check whether a newer page has replaced it.
• Remove or update links that direct people to the old page.
• Confirm that no important content exists only on that page.
• Tell the page owner or relevant team before deleting shared content.

To delete a page

1. Open the page and select Edit.
2. Select Page details from the top command bar.
3. Scroll to the More details section and select Delete page.
4. Review the confirmation message and select Delete.

The page will be removed from the site and sent to the SharePoint recycle bin.

SharePoint does not include a formal page owner role that can be assigned to an individual page. Instead, page ownership is an informal responsibility agreed within the team.

It is helpful for each important page to have one or more named people who take responsibility for reviewing and maintaining its content. This makes it clear who should update the page, respond when information changes and arrange ongoing ownership if responsibilities move to someone else.

Who can edit pages in a Team SharePoint site?

Each Microsoft Team has a connected SharePoint site. Access to the site normally follows membership of the Team:

• Team Owners have full control of the Team and its connected SharePoint site. They can manage membership, permissions, pages and other site content.
• Team Members normally have permission to add and edit content within the connected SharePoint site, including SharePoint pages.
• People who only have read access can view published pages but cannot normally create or edit them.

This means that being identified by your team as the person responsible for a page does not give you additional permissions automatically. You must already have suitable access through the Team or SharePoint site before you can edit it.

Permissions can be configured differently for some sites, so contact a Team Owner if you cannot see the Edit option or need your level of access checked.

Managing page ownership within your Team

The person or people responsible for a page should:

• Understand the purpose and intended audience of the page.
• Review the information at an agreed interval.
• Update or remove outdated content.
• Check links, files and connected web parts.
• Make sure accessibility is maintained when changes are made.
• Arrange a new responsible person if their role or responsibilities change.

Where possible, avoid relying on only one person to understand or maintain an important page. Make sure at least one other suitable Team Owner or Team Member knows about the page and can update it when required.

💡 Tip: Keep a simple record within your Team of who is responsible for each important SharePoint page and when it should next be reviewed. This is an internal working arrangement rather than a role assigned within SharePoint.