Woman speaking to student at volunteering fair

Your HEAR report

Find out how to record your volunteering activities and other achievements using the Higher Education Achievement Report

We recognise the importance of taking part in activities that can enhance your career, including volunteering. During your time at Portsmouth, you'll be encouraged to take part in extracurricular activities to develop your abilities and accomplishments.

We've implemented the Higher Education Achievement Report – also known as the HEAR.

What is the HEAR?

The Higher Education Achievement Report (HEAR) is a free electronic document providing a comprehensive record of your achievements during your studies. The HEAR will record information related to your qualification such as entry requirements, course content and objectives.

It also records the wider achievements you do on an extracurricular basis such as:

  • volunteering activities (either one-off or long term)
  • Students' Union activities such as clubs and societies
  • professional and departmental prizes you've won
  • committee positions, course and faculty representatives

You'll receive 2 types of HEAR documents:

  • interim reports following the end of each academic year
  • a final report following graduation

Each HEAR is unique to every student and recognises the range of accomplishments you've achieved. When you graduate or leave the University your HEAR document will stay on the secure web site for you to access.

HEAR structure

There are 8 main sections to your HEAR:

  • Personal information including name, date of birth and student identification number
  • Information about your qualification including the degree title, degree subject, and awarding institution(s)
  • Information about the level of the qualification including level of study, duration, entry requirements
  • Information on the content of studies and results gained including programme information and a full academic transcript of courses and grades
  • Information on the function of the qualification including access to further study, professional status
  • Additional information including wider achievements, verified by the University or the Students’ Union, during a student’s time at university
  • Certification of the HEAR
  • Information on the University and the national higher education system

Recording your experiences

You should let us know when you take part in any volunteering so we can include this in section 6.1 of your HEAR. We can verify volunteering you source independently with a third sector organisation. The Volunteering Team keeps a record of any volunteering activities you do through their Volunteering Bank.

All you need to do fill in a short form and provide evidence of your activities to record your volunteering.

Click here to record your volunteering

If you have any questions relating to recording your volunteering, please contact the Volunteering Team at volunteering@port.ac.uk.

There are other departments in the University that can also do HEAR submissions and the Volunteering Team will work closely with them to make sure your achievements are verified.

Accessing your HEAR

You can access your HEAR documents at veri.port.ac.uk. You'll get an activation email sent to your University account when your HEAR is published in the secure site. Once you've been through the activation process you can access your HEAR documents online. You won't receive a paper copies.

You'll get 2 types of HEAR document: interim reports at the end of each academic year and a final report following graduation. Interim HEARs will be published during the autumn of each academic year. They'll include results for that year and achievements recorded during the preceding years.

Following Graduation, final HEAR documents will be issued representing the complete version published by the University for each graduate.

Sharing your HEAR

You can share your HEAR with third parties such as prospective employers, sponsoring bodies or your personal tutor. The secure website lets you share your information with third parties. You'll be fully in control of this and can grant and withdraw access as you require. No data will be passed onto third parties without your permission.

If you have any questions then please contact the HEAR team on: hear@port.ac.uk.

You can also visit the HEAR website to find out more.

Frequently asked questions:

The HEAR (Higher Education Achievement Report) is a standard document to record your achievement at Portsmouth and is intended to provide a holistic view of your time at University. It is intended to provide a more complete picture of you as an individual than can be reflected in a single qualification grade. HEAR documents will ultimately be issued by all UK universities to their students.

An activation email will be sent to your University email account when your HEAR document is published. Once you have been through the activation process you will be able to view your HEAR via a secure website.

See a sample of how the HEAR is likely to look.

Only if you choose to share it with them via the website.

The University’s secure web site will allow you to share your HEAR with third parties. You will be fully in control of this and will be able to grant and withdraw access as you require.

The website, including electronic access to the HEAR, is free for students and third parties.

Section 6.1 contains additional achievements that have been verified by the University or Students' Union.

Section 6.1 will contain information about any prizes or awards you have gained, official positions you have held within the University or Students’ Union, or any approved volunteering activity you have completed. The list of activities included in 6.1 is expected to grow over time.

Most of the information on the HEAR is nationally defined and cannot be changed. All information on your HEAR must be verified by the University in advance.

When you graduate or leave the University any existing HEAR document will remain on the secure web site for you to access.

The HEAR is designed to be an electronic document, so the University has decided that the HEAR will not be sent out in paper format.

The HEAR is designed to replace the academic transcript in the long run although the University has decided initially to continue issuing transcripts to students receiving a HEAR. This will be kept under review.

To ensure students can benefit from their HEAR, the University has decided that HEAR documents relating to the 2013/2014 Academic Year will not be issued to students on courses lasting less than 2 years. Taught postgraduate courses are usually between 1 year and 18 months, which means the majority are excluded as they do not meet the 2-year minimum duration. However, it is likely that Postgraduate students will receive HEAR documents relating to the 2014/2015 Academic Year as part of Phase 2 of the project, providing sufficient benefit will be conferred to the students by doing so.

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